Special Meeting of the Members of the Harvard Club
The Board of Directors is calling a special meeting to amend the bylaws. You may vote electronically.
Please vote electronically or attend in person.
If planning to vote in person at the special meeting, you may also wish to buy a ticket to the Student Life Reception and Holiday Party, which will take place at the same time and location.
Date and time: Wednesday, December 23, 2015, 5:00 pm - 8:30 pm
Location: Mayflower Park Hotel
Address: 405 Olive Way, Seattle, WA 98101
For more information and any questions, please contact Gautham Reddy '85, Harvard Club President.
Proposed Amendments to the Bylaws
These amendments have been passed by the Board of Directors and need to be ratified by the membership before they take effect.
1. BE IT RESOLVED that Article 1.05 of the Bylaws of this corporation is hereby amended to read as follows:
The Board of Directors may alter, amend, or repeal these Bylaws, and adopt new Bylaws, provided they do not conflict with the Articles of Incorporation or the laws of Washington, and provided that any amendment, alteration, or repeal is consistent with guidelines for Harvard clubs prescribed by the Harvard Alumni Association (“HAA”). All amendments shall be upon advice of counsel as to legal effect, except in emergency. Bylaw changes shall take effect upon adoption, unless otherwise specified. Bylaw changes must be ratified by a majority vote of the Voting Members at the next Annual Meeting or cease to be in effect thereafter.
Rationale: This amendment will allow the Board to amend the bylaws between annual meetings without calling a special meeting of the membership. The amendments will need to be ratified by the membership at the annual meeting.
2. BE IT FURTHER RESOLVED that the first sentence of Article 3.02 of the Bylaws of this corporation is hereby amended to read as follows:The Board of Directors shall consist of the elected officers, the immediate past president of the Corporation, and additional members, for a total of up to 15 directors.
Rationale: This expansion of the Board will allow more members to participate in club leadership.
3. BE IT FURTHER RESOLVED that the word “authorized” be struck from the first sentence of Article 3.09 of the Bylaws of this corporation.
Rationale: This change will clarify the quorum needed for the Board to conduct business.
4. BE IT FURTHER RESOLVED that the first sentence of Article 3.06.03 of the Bylaws of this corporation is hereby amended to read as follows:
Vacancies may be filled temporarily by majority vote of the Directors.
Rationale: This change will allow the Board to fill newly created Board positions until the next annual meeting of the members.